How to Use the Archives

The Sage Colleges Archives & Special Collections are accessible by appointment only. When possible, appointments should be made at least one week in advance. Please fill out an appointment request or contact the archivist directly.

Some of our collections may be searched using finding aids, or the Archives’ subject guide. Please note that the collections represented in these resources constitute only a fraction of our holdings. If you can’t find what you’re looking for, please submit a reference request, and we’ll do our best to connect you with material or information relevant to your query.

Guidelines for Visitors and Researchers

When visiting the archives, researchers must fill out a reference request form and present a valid form of identification, such as a Sage ID or driver’s license.

Material from the archives and special collections do not circulate, and are not to be removed from the archives office or reading room without permission of the archivist.

Some collections or items may be restricted due to fragility, format obsolescence, or confidentiality concerns. Many institutional records are restricted for 25 years from the date of creation and access is strictly limited to the office or department of origin.

Cell phones must be silenced or set to vibrate. Calls must be taken outside the archives office or reading room.

Material may be reproduced with permission from the archivist.

Except for archival material generated by The Sage Colleges, the researcher is responsible for determining the copyright status and permissions of a given collection.

Researchers are expected to fully cite any material consulted, with proper credit to The Sage Colleges Archives & Special Collections. We are happy to provide citations to our collections.

Guidelines for handling collections:

  • Food, drink, and ink pens are prohibited from the archives office and reading room. Scrap paper and pencils are provided.
  • Please ensure that your hands are clean, and free of lotions or oils before touching archival material.  
  • Handle all papers or books as gently as possible. Be sure to turn pages carefully.
  • If you are given a box of material, only remove one folder at a time.
  • Do not disturb the order of documents within a folder, or of folders within a box. Return the collection exactly as you received it.
  • You may be asked to wear gloves when handling certain items, particularly photographic prints.