Instructors will often place class materials on reserve at the library (stored behind the Circulation Desk). Students may search the Libraries’ catalog to look up the status and availability of reserve items and request items from the Circulation Desk staff. To search select the “Course Reserves” option in the search bar above, then enter your search term, and click the search button.
Faculty should submit materials with forms below to the library circulation desk. You can fill out the course reserve form online or print a paper copy and bring to the library circulation desk. Below are links to the online form and a printable PDF form.
After completing the form online, we’ll respond to you through the email you provide.
If using the PDF form, please print it and return it to the circulation desk after completing it.
Faculty may place required or recommended class materials, including articles, books, book chapters, exams, and videos, on reserve in the library. These materials are available to students for a brief loan period.
An alternative to placing journal articles on reserve in the library is to create persistent links to electronic content in your Moodle class. Click here to find out more about persistent linking.
The library follows copyright guidelines when placing material on reserve for faculty. Basic guidelines are listed below, for additional information please refer to the “Copyright and Fair Use: Frequently Asked Questions.”
To submit a reserve request, please fill out a reserve request form and provide this form, along with the reserve material to the circulation staff. You may download a reserve request form or pick one up at the Circulation Desk in the library. Students will be able to search the library catalog for reserve material kept in the library by selection “Course Reserves” option in the search bar above then entering a search term.
USC Title 17 (Copyrights), sections 107 and 108, provide a framework for educational institutions in fair use and allowable reproduction of copyright material. The four main conditions that allow libraries to provide reserves to a student population are:
(U.S. Code, Title 17, Section 107)
For a more complete explanation regarding copyright and “fair use” please refer to the “Copyright and Fair Use: Frequently Asked Questions.”
Additional Copyright Resources:
US Copyright Office
Help is available, whether you’re on campus or at home! Our staff will be happy to answer your questions. In-person reference assistance is available on both campus libraries.
During regular business hours a reference librarian is available to help students and faculty with research and using library resources. For in-depth research assistance, students, faculty and staff are also welcome to make an appointment for one-on-one consultation with a reference librarian.
Subject librarians partner with academic departments at Sage in order to support faculty teaching and research. Contact subject librarians to schedule library instruction sessions, request purchase of materials for the collection, or for other help in supporting the curriculum.
Faculty members are encouraged to schedule library instruction sessions to support students’ use of the library and its resources. Instruction sessions can be scheduled at any time during the semester, but are most effective when they coincide with a research assignment.
A subject librarian will work with you to define your class’s research needs and develop a library instruction module tailored specifically for your course. Library instruction sessions typically encompass an entire class period (or more than one class period) and can be offered in the library, in a computer lab (if available), or in your own classroom. NOTE: Fall 2020 – Library Instruction will be offered virtually only via Zoom or Google Hangouts
Topics may include:
Senior Library Specialist, Interlibrary Borrowing
Sage Colleges InterLibrary Loan Borrowing Policy and Philosophy of Service:
The Sage Colleges Libraries’ Interlibrary Loan Borrowing department seeks to provide service to current undergraduate and graduate students, faculty and staff who request materials (paper or electronic books and articles) and to fulfill requests for material without discrimination or judgment about the necessity or validity of the patron requests.
If a student, a faculty member or a staff member requests material, we consider such requests as valid academic or personal requests and we expect our employees to provide assistance to obtain materials.
Exceptions to our ability to obtain material may occur if outside sources require excessive payment for sending material to us for our patrons. In those cases, we will evaluate the requests against our budget and we will consult further with the borrowing requestor.
Interlibrary Loan Borrowing costs are not passed directly on to patrons.
Emeritus faculty are able to use the Sage ILL Borrowing services. ILL Borrowing services are not available to alumni or to students who are not currently enrolled in college classes.
Sage Colleges InterLibrary Loan Lending Policy and Philosophy of Service:
The Sage Colleges Libraries’ Interlibrary Loan Lending department seeks to provide service to external libraries who send us requests for material owned by the college.
Requests for material are honored without discrimination or judgment about the necessity or validity of the patron lending requests. We consider lending requests from external libraries as valid academic or scholarly requests and we expect our employees to provide assistance to lend our materials.
Certain materials are not loaned, as listed in the Sage Colleges entry in the OCLC Policies directory.
Interlibrary Loan is a service that allows patrons to request materials that are not owned by the Sage Colleges Libraries.
The Interlibrary Loan Borrowing Office is located on the Albany campus.
140 New Scotland Ave.
Albany, NY 12208
Hours: 8:30 am to 4:00 pm Monday through Friday during the Fall and Spring semesters. During the summer semester and intersessions the interlibrary loan office will be open 10:00 am-5:00 pm.
All current Sage students, faculty, staff and administrators have ILL privileges. ILL privileges are also given to retired Sage faculty. We do not charge for ILL services.
All borrowing requests must be made through the ILLiad request management system.
First time patrons: Use your Sage email login and password to enter the ILL system.
Patrons may request books and articles that are not owned by the Sage Colleges Libraries or material that we own which is already checked out by another user.
DVDs, VHS tapes, computer software, music and textbooks can be requested. Please note that class materials needed for the whole semester should not be borrowed through Interlibrary Loan.
Dissertations are often available via the library’s subscription to Proquest Dissertations & Theses database. If a dissertation is not available through this database, please fill out an ILLiad request and we will try to locate it for you.
Journal articles arrive 1 to 3 days after a request is processed.
Journal articles are delivered electronically. Patrons will receive an email notifying them that the article has been received or they can access them through their ILLiad account. Articles, once received, will be available for 30 days on the college server but after this period, they will be deleted. We suggest that you download a copy of your article from the college server and retain it on your personal computer or on Google Drive.
Books usually arrive a week after a request is processed.
The loan period for books is determined by the loaning institutions. Most will have a lending period of 21 to 30 days.
Patrons will receive e-mail notifications when material is available for pick-up or when material is delivered electronically.
To view journal articles, click on the link in the email you received, or log onto ILLiad and select “Retrieve My Articles.”
Books and other ILL materials are available for pick-up at the circulation desk of the library the patron chose as their “site”. A patron may switch their “site” by logging onto ILLiad and updating their user information by selecting “Change User Information.”
By signing the check out slip when you pick up your borrowed book, you are agreeing to return the book on time and/or to pay for any late or replacement fees.
Note: Please do not remove the blue slip of paper attached to your borrowed item.
The loaning institution determines whether or not a book may be renewed. Books typically will be renewed for two weeks; however, the loaning institution reserves the right to recall the book and the patron is responsible for returning the material when it has been recalled. A patron may NOT keep material for the length of the semester. Class materials needed for the whole semester should not be borrowed through Interlibrary Loan.
A patron may submit a renewal request to the Sage Colleges Libraries Borrowing Department via phone or e-mail. Requests may also be submitted using ILLiad Client; however, renewals must be submitted at least four days before the due date if using ILLiad Client. Renewal requests must be submitted directly to the Interlibrary Loan Borrowing Department Library Specialist. Requests submitted through the Circulation Department will not be processed.
Our Borrowing Office will send overdue notices via campus email if books are not returned on the due date listed on the blue book band attached to the book. Patrons are responsible for all overdue fees, and should monitor their campus email routinely.
The borrowed item must be returned to the Sage Colleges Libraries on or before the due date listed on the book band. If patrons fail to return books, their access to the ILLiad Interlibrary Loan system will be blocked until materials are returned or paid for.
If a patron returns the book and/or pays for its replacement after 30 days, the ILLiad account will be unblocked and the hold will be taken off of the patron’s Sage account.
The Direct Access Program is sponsored by the Capital District Library Council. In addition to the Interlibrary Loan Service, Sage students, faculty, and staff may obtain a Direct Access Program (DAP) card from the library.
The DAP card allows library patrons in good standing to borrow materials directly from participating libraries throughout the Capital District. Over sixty academic, public, law, medical, government, and corporate libraries with combined resources of more than 7 million books and 30,000 magazine and journal titles participate in DAP. Many libraries permit all DAP card holders to borrow, while others have some restrictions.
You are responsible for abiding by the rules and regulations of each of the libraries from which you borrow. Also be advised that each library reserves the right to rescind the DAP card of anyone who abuses the DAP borrowing privileges. You are responsible for all materials borrowed until they are returned to the lending library.
If you are interested in obtaining a DAP card please bring your Sage ID card to the circulation desk at the Albany or Troy Campus Libraries.
Please visit the Capital District Library Council web site for more information.